Let’s think about a typical work day in your life as a small business owner …
You probably wake up, check your social media, eat breakfast while reading some emails, and then remember you have to order some supplies online. You finally get everything you need in your cart and click ‘buy’ when another to-do item pops into your head, but you never finished your emails!
It’s a constant game of back and forth for a lot of entrepreneurs because you have 5 million things on your plate at once. And the reality is, if you always bounce back and forth between action items then nothing really gets done (and especially not in a timely manner). Constantly switching between tasks is the best way to lose focus, lack attention, and makes your productivity take a serious nosedive.
So, how can you combat this? Well, there’s no way to do everything at once. It makes sense to prioritize and group tasks which is where block scheduling comes in! And trust me, it’s a lifesaver.
Block scheduling is a way to set up your daily work schedule that allows you to prioritize and categorize the items on your to-do list.
Rather than looking at your (likely overwhelming) to-do list every morning and deciding which tasks to complete on the fly, you’re able to set aside time for each category of work without feeling the need to bounce around. Instead, you’ll have a set time during your workday to tackle each task, so if you can’t get it done as fast as possible, you can relax knowing that you have a block to work on any problems that arise and address the task fully.
Not only will it take away the feeling of constant switching between tasks, you’ll also be able to better manage your work time. Adhering to your schedule will allow you to feel much more calm knowing that you’ve already set up your schedule to work for you.
Now here’s the fun part – setting up your schedule is a great time to really think about the items on your to-do list and figure out a way to best address your needs. And it’s super simple which is a huge bonus. All you need to create your block schedule is a calendar or meeting scheduler.
Decide which major tasks need to have assigned time on your schedule (i.e. client meetings, emails, client projects, etc.) and then build your schedule around those items.
You can also choose whether you’d like your daily schedule to look the same throughout the week, or if you want your schedule to change depending on the day. Here’s an example of a schedule where your daily tasks change depending on the day. I created a schedule this way to allow client meetings only 2 days per week, but it’s all about what works for you!
|10:00-12:00||Client Meetings||Project Tasks||Client Meetings||Project Tasks||Project Catch-Up|
|1:00-2:00||Social Media||Social Media||Social Media||Social Media||Social Media|
|2:00-3:00||Business Work||Business Work||Business Work||Business Work||Business Work|
|4:00-5:00||Misc. Tasks||Misc. Tasks||Misc. Tasks||Misc. Tasks||Misc. Tasks|
The beauty of making your own block schedule is that it’s 100% customizable to how you run your business. Your schedule will look different based on whether you’re a solopreneur or have a team behind you, whether you sell physical products or online services, and the list goes on and on!
In my opinion, the benefits of block scheduling are unmatched. Not only will you stay organized and have improved focus, but you’ll make sure that every task that needs to be completed gets done each week. Nothing will get forgotten or slip through the cracks!
Knowing that everything you needed to do is done will lift a weight off of your shoulders and allow you to clear your mind of work when you’re off-duty. It’s not healthy (or productive) to be thinking about work 24/7, and you need to allow yourself time to relax and recharge.
If you’re still wondering how to manage everything on your plate even with the help of time blocking, it might be time to find an online business manager! That way, you can focus on your clients’ projects without having to schedule in business management as a time block. So if you’re feeling overwhelmed and working tooo many hours in the day, reach out! I’d love to discuss how an OBM can make your life easier and make your time work for you.
Let me know in the comments how you like to schedule your work days and if you’ve heard of block scheduling before!